Submissions FAQ

Submitting Artwork to the Inc.
Frequently Asked Questions

When does Hamilton Artists Inc. accept exhibition proposals?
We accept exhibition proposals each fall; the deadline for this year’s submission process is December 15th, 2018.

Do I need to be a member to apply for an exhibition?
As a member-driven organization, we have a dedicated members gallery which is the James Gallery. We welcome anyone and everyone to become a member and join Hamilton Artists Inc.’s community! Various membership options are available to ensure our community remains inclusive and barrier-free. Only submissions to the James Gallery require you to be a current member. Click here to become a member!

Do I have to be from Hamilton to apply?
We welcome and encourage all artists of any discipline to apply to our gallery, regardless of where you live!

How do I apply for an exhibition?
Please visit the Submissions page on our website and follow the specific instructions for each exhibition opportunity you would like to be considered for.

Can I apply for more than one exhibition?
If an artist has had an exhibition in the Cannon Gallery, they are not permitted to exhibit again until a period of three years has transpired. Likewise, if an applicant has had an exhibition in the James Gallery, they are not permitted to exhibit in the Cannon gallery for a period of one year in order to be fair to other applicants.

How do I use the PDF forms?
If you are using Adobe Acrobat Pro, download the application form onto your computer. To save the completed form go to File > Save As and save your document. If you don’t have Adobe Acrobat, download the free Adobe Reader software from the Adobe website. Open the application form in the software and complete the fields. Please note that Adobe Reader will not save your responses so you may want to keep a record in a separate document. Once ready to save your document, you must click “File”, then “Print”. In the print dialog box, select “print as PDF” to save the document with your responses.

Can I hand-write my application?
Handwritten submissions will not be considered unless prior arrangements are made. If you require accommodations to be able to access and complete the submissions process, please contact us at 905.529.3355.

Can I submit my application in person?
Hard-copy (paper) submissions will not be considered unless prior arrangements have been made. Please refer to each application form for details.

Can my application be reviewed before I submit it?
Due to the high volume of submissions we receive, we are unable to provide feedback on submissions. We are hosting a free proposal writing workshop on November 21, 2018 to learn how to prepare your application and get pointers on improving it.

Do the images included in my application need to be of the works proposed for the exhibition?
In general, we welcome photos of past work as reference to your artistic practice but would also like to see examples of the artwork being proposed for exhibition. These can be photos of finished work, evidence of work in progress, or even preparatory drawings and renderings. Please refer to submission guidelines for each call for more information on what is required.

When will I hear if my application has been successful?
For submissions to the James Gallery, the selected artists can expect notification in February. For all other submissions, notification can expected in the summer. Please note that only those selected for an exhibition will be notified.

Will I hear back if my application is not successful?
We thank all submitting artists for the care and thought put into the proposals. We receive a high volume of applications and as such only those selected for an exhibition will be notified.

Why was my application not successful?
We receive an exceptionally high volume of submissions for comparatively few exhibition opportunities. If you appropriately followed the application guidelines, we encourage you consider applying again next year.

I am a member and application was not chosen, how do I show my artwork?
All members are welcome to submit to our annual members’ exhibition, SWARM. Artwork drop-off is between Novemebr 14-24, 2018 and the exhibition will open on December 1, 2018.

How do I ask specific questions regarding the application process?
If you have any questions concerning the application process please contact Programming Director, Abedar Kamgari, at or call the gallery at 905.529.3355.


Subscribe to our mailing list: